A Care-Coordination Platform for Medicare Wellness & Screenings
We engineered a care-coordination platform that helps primary care practices deliver every Medicare wellness visit and screening they are owed. It tells staff exactly which patients are due, lets patients complete their own health questionnaire (with a one-click Spanish option), captures vitals with the billing certification built in, and shows leadership how much reimbursement has been earned and how much is still being left on the table. Eligibility, outreach, screenings, vitals, and reporting finally live in one connected system.
About the Project
One connected platform for Medicare wellness, screenings, and reimbursement
A healthcare technology client came to us to build a care-coordination platform for primary care practices. The goal was simple to state and hard to do: make sure every patient who's due for a Medicare wellness visit or preventive screening actually gets reached — and that the practice gets fully and compliantly paid for the care it delivers. Until then, eligibility, outreach, questionnaires, vitals, and billing all lived in separate tools, so eligible patients fell through and revenue leaked away without anyone seeing it.
So Avidclan built a centralized platform that automatically surfaces who's due, tells an initial wellness visit apart from a follow-up, and gives each patient a single dashboard covering every screening they need. Patients fill out their own questionnaires through a self-service portal with a one-click Spanish option. Vitals get captured in a structured form that produces the certification billing needs — right there, in the same step. And a performance dashboard shows leadership the delivery rate, the reimbursement earned, and the dollar value of what's still being missed. The whole thing was built Cookie Consent and GDPR compliant.
Team Composition
Project Metrics
Delivery
Avidclan turned a tangle of manual checks, paper forms, and scattered tools into one clean platform our staff actually enjoy using. Eligible patients no longer slip through the cracks, the self-service questionnaire — with Spanish built in — freed up our team, and the certification is created as part of the visit, so billing just works. For the first time, leadership can see exactly how much revenue we were leaving on the table. They were excellent partners.
— Client Review
The Problem Statement
A single, connected workflow for preventive care and reimbursement
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The Solution
Everything a practice needs to deliver and capture preventive care, in one place
Closing the preventive-care gap meant bringing every step finding eligible patients, screening them, recording vitals, billing correctly into one connected platform. Fix any single piece on its own and the rest stay fragmented. So Avidclan built a complete workflow that makes the right next action obvious for every patient and turns the reimbursement paperwork into a by-product of doing the work, instead of a second job after it.
Architecture & Technology Stack Vision
A reliable, secure ASP.NET and PostgreSQL platform built for healthcare
A platform handling eligibility, clinical screenings, and billing data has to be dependable, so Avidclan picked a stable, proven, secure stack. The app was built on ASP.NET Web Forms with a .NET backend in C# — an enterprise standard whose maturity and strong type safety give you the reliability and data integrity a healthcare workflow needs at the point of care, where a mistake isn't just a bug.
The frontend pairs ASP.NET Web Forms with JavaScript and SignalR for responsive, real-time screens — the prioritized worklist, the per-patient dashboard, the patient self-service questionnaire, the revenue dashboard — all updating live as staff and patients work. A PostgreSQL database holds the relational clinical and billing data behind every patient: eligibility, screenings, vitals, certifications, reimbursement, structured so it comes back fast and clean.
The platform runs on Windows Server and IIS, with a controlled FTP-based deployment process that fit the client's infrastructure. A focused set of third-party libraries carries the heavy lifting: iTextSharp generates the billing and certification PDFs reimbursement requires, ImageSharp handles document and image processing, HashId hides internal identifiers in patient-facing links, and SignalR drives the live updates across the worklist and dashboards.
Tools & Technologies
The complete engineering toolkit
Development Process
Agile execution of the care-coordination platform over 6 months
A focused team of 3 shipped this over 6 months out of Asana, on two-week Agile sprints coordinating over Gmail and Google Chat, designing in Figma, validating with thorough manual QA. Every commit got peer-reviewed in GitHub and deployed to IIS.
Strict Security & Compliances
Engineered for patient data privacy and trust
A platform handling patient health information and billing data has to protect privacy by design, and Avidclan built it that way from the start. It was engineered to meet the data-protection standards healthcare software is held to.
GDPR Compliance
Personal and health-related data moves only under explicit consent, with data-portability and right-to-erasure controls in the user's hands. Information is collected only for spelled-out clinical and billing reasons and protected in transit and at rest in PostgreSQL, and HashId hides internal identifiers in patient-facing links — so users stay in control of their own data.
Cookie Consent
A compliant cookie-consent framework hands every visitor clear, granular control over tracking and analytics cookies before a single non-essential cookie is set. People can review, accept, or reject categories whenever they want, so the platform respects privacy and meets consent rules from the very first page load.
Data Privacy & Role-Based Access
Past the regulations, OAuth and session-based authentication give clinical staff, administrators, and patients access only to the data that concerns their role. Patient health information and billing records are walled off and protected, so sensitive clinical data never reaches anyone who shouldn't see it.
Project Outcome & Long-term Impact
A platform that turned missed preventive care into measurable revenue
Through deep platform work, careful planning, and a clear read on how primary care practices actually operate, Avidclan delivered a tool that changed how practices deliver — and get paid for — preventive care.
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